Corporate Secretary: Here are their Functions and Duties
Corporate Secretary Service Indonesia – The role of a corporate secretary is very important in the corporate world. The Corporate Secretary is responsible for various administrative and regulatory tasks related to company management. This article will explain the functions, duties, and qualifications required to be a successful corporate secretary.
Corporate Secretary Functions:
1. Maintain legal compliance: One of the main functions of a corporate secretary is to ensure that the company operates in accordance with applicable laws and regulations. They are responsible for ensuring the company’s compliance with all legal requirements, be it filing financial reports, holding shareholder meetings, or doing other activities.
2. Assist with stakeholder relations: Corporate secretaries are essential in maintaining good relations between the company and stakeholders such as shareholders, the board of directors, regulatory authorities, and the public. They provide accurate and timely information to stakeholders, and assist in the organization and preparation of shareholder meetings and board meetings.
3. Managing company documents: The Corporate Secretary is responsible for managing and maintaining all-important company documents, including deeds of incorporation, agreements, board resolutions, and other documents. They ensure the existence of necessary documents and their availability for internal and external use.
4. Support the decision-making process: Corporate Secretaries work closely with the company’s board of directors and management in the strategic decision-making process. They assist in developing meeting agendas, providing relevant information, and recording decisions. In addition, they can also provide input on legal compliance and applicable best practices.
Duties of the Corporate Secretary:
1. Preparation and conduct of board of directors meetings: The corporate secretary is responsible for preparing the agenda for board meetings, providing relevant documents, and recording and distributing meeting minutes. They also coordinate meeting schedules, whether board meetings, committee meetings, or shareholder meetings.
2. Legal and regulatory compliance: The company secretary must understand and ensure the company’s compliance with all applicable laws and regulations. They are involved in preparing annual reports, financial reporting, document submission to regulatory authorities, and fulfillment of other requirements.
3. Coordination of shareholder relations: The Corporate Secretary is a liaison between the company and its shareholders. They answer shareholder questions, provide accurate information about the company, and organize shareholder meetings. In addition, the corporate secretary is also responsible for selecting and appointing directors and shareholders.
4. Management of corporate information and communication: Corporate secretaries are responsible for providing accurate and timely information to stakeholders, both internal and external. They ensure that effective mechanisms are in place to convey information, such as using the company website, publishing financial reports, and making other important announcements.
5. Maintenance of company records: Corporate secretaries are responsible for recording and storing all board resolutions, shareholder meetings, and important company documents. They should ensure a good filing system and comply with applicable document retention requirements.
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