Corporate Secretary, an Important Figure Behind Corporate Bureaucracy and Compliance

Corporate Secretary Service Indonesia – The decision-making board usually hires a corporate secretary to organize all company compliance documents and records. Although it may seem trivial, a secretary’s work is crucial for the company’s stability. With it, all administrative matters will surely stay intact. This time, PortCorp will summarize all the functions, responsibilities, and qualifications a corporate secretary needs. Let’s take a look!

Who is a Corporate Secretary?

According to Osome, corporate security, or corporate secretary, is an official who is responsible for internal compliance and all company documents required for legal purposes. Therefore, their duties often include issuing company resolutions, managing regulatory filings, maintaining company books, and other administrative activities. They share responsibility with directors and the CEO for organizing certain legal obligations that are a priority for the company.

Suppose the company secretary notices employee misconduct or failure to comply with regulations. In that case, they must immediately notify the director and, in some cases, file a report with the authorities. Also, while recording accurate documentation to fulfill legal requirements is their primary duty, company secretaries are confidants and resources for the board and senior management team.

At times, they must provide advice and counsel on the responsibilities of the board and logistics team. Therefore, in recent years, the corporate secretary has been regarded as a senior strategic officer who plays an important role in the company’s administrative and legal governance.

Corporate Secretary Responsibilities

For those still unfamiliar, working to organize files is the first thing that comes to mind when you hear corporate secretary. It’s not like that. Corporate secretaries’ duties are very diverse. They need to manage administrative activities, bureaucracy, compliance, and general affairs.

Read Also: Corporate Secretary: Here are their Functions and Duties

Simply put, the responsibilities and duties of a corporate secretary are as follows.

1. Managing board meetings

Corporate security is responsible for managing the board meeting schedule when launching a company.

They must also co-conduct all board and committee meetings, including strategic planning, agenda creation, inviting necessary participants, booking meeting rooms, and preventing all possible logistical issues.

The company secretary must also oversee shareholder meetings and record all approvals during the meeting.

2. Documenting the entire company agenda

Corporate secretaries are also responsible for managing the meetings. They are also responsible for documenting all the substance and disseminating meeting minutes. The meeting minutes they record must be accurate and precise so that they can be communicated to the board of directors and other employees. Corporate security is more than just a scribe; the official will record all the stakeholders’ statements.

3. Reliable counsel

According to SocietycorpGov, the corporate secretary must be willing and able to advise the board of directors on its objectives and duties as an institution officer. If the corporation has subsidiaries, the corporate secretary often advises the board on how to manage and organize them. Therefore, the corporate secretary generally has worked for a long time in the business and legal field.

4. Responsible for the training and development of the board team

Corporate secretaries lead board evaluations. They conduct audits of corporate governance, help resolve succession planning issues, and assist directors with training and onboarding programs.

Don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need Corporate Secretary. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!