Step by Step Import into Indonesia for Beginners

Corporate Secretary Service Indonesia – In today’s global economy, importing goods is more than just a business strategy, it’s often essential. Whether it’s raw materials, machinery, or finished products, bringing items into Indonesia from abroad can help meet demands that local industries can’t always fulfill.

But for first-timers, the import process can feel complicated. Between legal paperwork, customs requirements, and shipping logistics, there are many steps to get right. One small mistake can lead to delays, fines, or even legal trouble. If you’re new to importing into Indonesia, don’t worry. This guide breaks down the step by step import into Indonesia, so you know exactly what to expect and how to stay compliant.

Step 1: Apply for an Import License

Before you can legally import goods into Indonesia, you need to obtain the appropriate permits.

Option A: Online Application

The Indonesian government allows you to apply for an import license online through the OSS (Online Single Submission) system. You’ll need to register your business, fill out the application, and submit documents like your Taxpayer Identification Number (NPWP), Business Registration Number (NIB), and others.

Approval times vary, but usually take from several days to a few weeks depending on your business type and the complexity of your goods.

Option B: Offline Application

If you prefer, you can visit the nearest Customs office and apply in person. You’ll need to bring all the required documents and possibly queue for processing. This method is slower, but still an option if online systems are not accessible to you.

Step 2: Prepare for the Import Process

Once you’ve secured the necessary permits, it’s time to start the import process itself. This includes:

• Coordinating with your shipping company or freight forwarder.
• Ensuring all required documents are ready, such as:
• Bill of Lading (B/L) or Air Waybill (AWB)
• Commercial Invoice
• Packing List
• Certificate of Origin (if required)

Also, make sure the products you’re importing meet Indonesian standards, this includes safety, quality, labeling, and other regulatory requirements.

Read Also: Want to Import Without an LLC? Here’s Why Using an Importer of Record (IOR) in Indonesia Makes Sense

Step 3: Key Import Procedures

The import process follows several standard procedures. Here’s how it typically goes:

1. Create a Purchase Agreement

Before anything is shipped, you’ll need a written contract with your overseas supplier. This agreement should include details like product specifications, pricing, delivery terms, and payment terms.

2. Open a Letter of Credit (L/C)

If required by your supplier, you may need to open a Letter of Credit through your bank. This ensures they’ll get paid once shipping conditions are met.

3. Receive Shipping Documents

Once your supplier ships the goods, they’ll send over key shipping documents such as the invoice, packing list, and B/L or AWB. These will be used in the customs clearance process.

4. Settle the Payment

After receiving the documents, complete the payment via your bank according to your contract or L/C terms.

5. Submit the Bill of Lading

Submit the B/L to the shipping agent in Indonesia. This allows you to claim the goods once they arrive at the port.

6. Clear Customs

Now comes customs clearance. This involves submitting your documentation to Indonesian Customs, paying import duties and taxes, and possibly undergoing inspections. It’s essential to ensure everything is in order to avoid delays.

7. Receive Goods and Complete Final Paperwork

After customs clearance, your goods can be released and delivered. You’ll also need to finalize a bill of exchange (if applicable), which confirms receipt and payment.

Import Smarter with PortCorp

As you can see, importing goods into Indonesia involves many moving parts along with the step by step import into Indonesia. From permits and paperwork to logistics and customs, it can be overwhelming, especially for newcomers. So, don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need help on import into Indonesia. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!