Duties and Functions of the Corporate Secretary
Duties and Functions of the Corporate Secretary 081-6133-9900
Duties and Functions of a Corporate Secretary
The corporate secretary is one of the strategic positions within a company’s organizational structure, especially in publicly listed companies. Its primary function is to act as a liaison between company management and shareholders, capital market authorities, and other stakeholders. This role is not only administrative but also plays a crucial part in ensuring good corporate governance.
Main Duties of a Corporate Secretary
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Regulatory Compliance
The corporate secretary is responsible for ensuring that the company complies with prevailing laws and regulations, particularly those related to the capital market, the Financial Services Authority (OJK), and the Indonesia Stock Exchange (IDX). -
Supporting the Board of Directors and Commissioners
The secretary is tasked with organizing meetings of the Board of Directors, the Board of Commissioners, and the General Meeting of Shareholders (GMS), including preparing materials, taking minutes, and managing important documentation. -
Communication with Shareholders and the Public
The corporate secretary serves as the official intermediary between the company and its investors, answering shareholder inquiries and delivering material information that must be disclosed to the public. -
Company Documentation
The secretary is responsible for storing and managing essential data or documents such as the articles of association, annual reports, and financial statements, ensuring that these documents are available to authorized parties. -
Managing Internal Information
The corporate secretary also plays a role in maintaining the confidentiality of sensitive information and ensuring that internal information is not misused for personal gain, including preventing insider trading practices.
In practice, a corporate secretary must possess adequate competencies in legal affairs, corporate governance, communication, and administration. Integrity and professionalism are also key requirements, as the role deals directly with compliance and transparency aspects.
Overall, the corporate secretary plays a vital role in building a transparent, accountable, and sustainable company. By performing their duties optimally, the corporate secretary contributes to the company’s reputation and credibility in the eyes of the public and regulators.
Duties and Functions of the Corporate Secretary 081-6133-9900
Your Comprehensive Corporate Secretary Services in Indonesia
With Portcorp, you can get a dedicated company secretary to support you with what you need. Our company secretary will keep track of deadlines and file paperwork so that your business stays compliant.
