10 Essential Documents You Need to Meet Import Requirements Indonesia

Corporate Secretary Service Indonesia – Thinking about entering the import business in Indonesia? Importing goods can be a smart and profitable venture, especially with international markets more accessible than ever. But before your products arrive at the port, there’s one thing you absolutely need to be prepared for: the Import Requirements Indonesia enforces for all incoming goods.

Contrary to common belief, importing isn’t just about ordering something from overseas and waiting for it to show up. The process involves multiple documents and regulatory steps that ensure everything complies with customs regulations and national standards. Here’s a simple breakdown of the key documents you’ll need.

1. Purchase Invoice

The invoice is your proof of transaction. It contains essential details like the price, quantity, and specifications of the imported goods. It also includes buyer and seller information, payment terms, and shipping dates. This document is crucial for customs because it helps determine applicable import duties and taxes.

2. Packing List

The packing list complements the invoice by itemizing what’s inside each package, quantities, dimensions, weight, and HS codes. It helps customs verify that the contents match the invoice and ensures everything is accounted for during inspection and unloading.

3. Bill of Lading (B/L) or Airway Bill (AWB)

These are your shipping documents. Whether you ship by sea (B/L) or air (AWB), they serve as proof of shipment, ownership, and the agreement between shipper and carrier. Without this, you won’t be able to claim your goods at the destination.

4. Certificate of Origin

This document verifies the country of origin for your imported products. It’s especially important for goods entering under trade agreements, as it can determine whether certain duties or tariffs apply.

5. Proforma Invoice (Price Estimate)

Before a formal purchase, sellers often provide a proforma invoice to give buyers a clear cost estimate. While not mandatory for customs clearance, it’s essential for planning and can support applications for import licenses or financing.

Read Also: Why Imported Goods Often Just Fly Off the Shelves

6. Import Declaration (PIB)

The PIB is the formal submission to Indonesia’s customs office for goods entering the country. It includes data used to calculate duties, taxes (like PPh), and other fees. It must be submitted accurately and completely for the release process to begin.

7. Letter of Approval for Goods Release (SPPB)

After your PIB is validated and duties are paid, the SPPB is issued. This letter gives you permission to officially collect your goods from customs. It’s essentially the final checkpoint before your items are cleared.

8. Inspection Certificate

Some imported items, especially food, chemicals, or electronics, must meet specific standards. An inspection certificate issued by the country of origin or an authorized third party confirms that the goods meet safety and quality regulations.

9. Insurance Certificate

Importing always carries risks. An insurance certificate provides coverage against damage, loss, or accidents during transit. It details the value of the insured goods, the terms of coverage, and the responsible insurer.

10. Security Declaration

For certain sensitive products like chemicals or pharmaceuticals, a security declaration is mandatory. This document confirms that the goods pose no threat to public safety and comply with local security regulations.

Ready to Start?

Understanding the full list of Import Requirements Indonesia imposes is key to a smooth and compliant import process. Missing even one document can lead to costly delays, fines, or even confiscation of goods. That’s why at PortCorp, we specialize in helping businesses, whether new or experienced, navigate the complexities of the Indonesian import process.

From preparing the right documents to ensuring smooth customs clearance, we provide complete support so you can focus on growing your business. If you’re ready to explore the import market, let us help you meet all Import Requirements Indonesia mandates with confidence.

So, don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need import requirements Indonesia. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!