How to Use Importer of Record in Indonesia: A Practical Guide for Businesses

Corporate Secretary Service Indonesia – Entering the Indonesian market with imported products can be a great opportunity, but the process is often complex, especially when it comes to licensing and customs requirements. If your company doesn’t yet have an import license in Indonesia, or you simply want to avoid the paperwork and bureaucracy, using an Importer of Record (IoR) can be a smart solution.

In this article, we’ll explain what an Importer of Record is, why many companies choose this route, and how to use importer of record in Indonesia effectively to simplify your entry into the Indonesian market.

What is an Importer of Record?

An Importer of Record is a company that is legally authorized to import goods into Indonesia on behalf of another business. This company already has the necessary import permits and is registered with the Directorate General of Customs and Excise. By using an IoR service provider like PortCorp, your business doesn’t need to register as an importer or go through the long process of obtaining permits. The IoR company will take care of everything, from handling the documentation to clearing the goods through customs.

Why Use an Importer of Record?

There are several reasons businesses choose to work with an IoR, especially in the early stages of entering the Indonesian market:

• Save Time and Costs: Avoid the lengthy and costly process of establishing a legal entity and securing import permits.
• Hassle-Free Process: All technical and administrative steps, including dealing with customs, are handled by the IoR partner.
• Compliance and Legality: Goods imported through a registered IoR are fully legal, reducing the risk of delays, fines, or confiscation.
• Ideal for Limited Imports: This service is perfect for companies importing occasionally or in limited volumes.

Steps to Use an Importer of Record in Indonesia

Here’s a step-by-step guide to help you understand how the process works:

Find a Trusted Importer of Record Partner

Work with a company like PortCorp that has a proven track record and the necessary licenses.

Sign a Clear Agreement

A formal agreement (often called an Indentor Letter) should define the responsibilities of both parties to avoid misunderstandings.

Read Also: 7 Key Things to Know Before Import into Indonesia

Coordinate with Your Supplier

Let your supplier know that the shipment will be made under the name of the IoR company. This ensures smooth documentation.

Submit the Required Documents

Usually includes the commercial invoice, packing list, bill of lading or airway bill, and any product-specific certificates.

Import Processing by the IoR Company

Your IoR partner will handle everything, from customs declarations to tax payments and compliance checks.

Goods Delivery or Pickup

Once the goods are cleared, they’ll be delivered to your warehouse or ready for pickup as agreed.

Tips for Choosing the Right Importer of Record

Check for Proper Licensing

Make sure the company is registered with Indonesian customs and has experience with your type of product.

Review Their Track Record

Ask for references or read testimonials from previous clients to gauge their reliability.

Ensure Cost Transparency

A good IoR provider will offer clear pricing with no hidden charges.

Look for Responsive Customer Support

Efficient communication is key during the import process, choose a partner who’s easy to reach and quick to respond.

Knowing how to use importer of record in Indonesia is a convenient and legally compliant way to bring your products into Indonesia without the hassle of managing permits or setting up a local entity. Whether you’re testing the market or handling occasional shipments, partnering with a trusted IoR like PortCorp can help streamline your operations and reduce risk.

If you’re ready to simplify your import process and enter the Indonesian market with confidence, PortCorp is here to support you every step of the way. So, don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need Importer of Record. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!