How to Handle Your Import License Application and Meet Indonesian Requirements

Corporate Secretary Service Indonesia – In today’s global economy, bringing goods into Indonesia has become a routine strategy for many businesses looking to expand or strengthen their supply chains. However, the process of an import license application is often more involved than many first expect. It’s not simply about choosing a product and shipping it over—there are strict regulations and clear documentation that companies must prepare to secure the necessary import permits.

In Indonesia, the import permit generally takes the form of two primary licenses: the General Import Identification Number (API-U) and the Producer Import Identification Number (API-P). Each is tailored to different business needs, and knowing which one applies is the first key step in preparing your import license application.

What Are API-U and API-P?

The API-U, or General Import Identification Number, is designed for companies that import goods for general commercial trade. Holding an API-U allows a company to bring in a wide range of products based on current market demand. This is often used by distributors and retailers.

Meanwhile, the API-P, or Producer Import Identification Number, is intended for businesses importing items directly related to their production process. These might be raw materials or specific components needed for manufacturing. Essentially, if your imports feed directly into what you produce, an API-P is likely the right license.

Key Requirements for Your Import License Application

Whether applying for an API-U or API-P, there are important documents you’ll need to gather. These include:

• A copy of the director’s ID card and personal tax number (NPWP).
• The company’s own NPWP to prove it’s registered as a taxpayer.
• A copy of your notarial deed of establishment and any official amendments.
• A valid Business Domicile Certificate (SKDU) showing your registered business address.
• The Taxable Entrepreneur Confirmation Letter (SPPKP), indicating approval to engage in taxable business activities.
• For API-P holders, a copy of your specific industrial business permit.
• The Company Registration Certificate (TDP) to show your business is recorded with the Ministry of Trade.

Read Also: Discover the Key Commodities When You Import Agricultural Goods Indonesia

If someone other than the main director will sign the API documents, you’ll also need their ID and NPWP copies. Three color photos (3×4 cm, red background) of the director or additional signer are required for identification.

Other supporting items include:

• A recent original bank statement (especially for API-P).
• The previous API license if you’re making updates or changes.
• Color photos of your company nameplate and clear exterior shots of the office.
• A formal application letter along with the original supporting documents.
• Proof of business premises ownership or a valid lease agreement.

Collecting these files may seem daunting, but each piece helps demonstrate your company’s legal standing and commitment to compliance.

How to Process the Import Permit

The actual process of submitting an import license application in Indonesia typically goes through the OSS (Online Single Submission) system, which is the official digital platform managed by the Ministry of Trade. The OSS platform guides businesses through the submission steps, document uploads, and follow-ups.

Alternatively, many businesses work with professional licensing services to handle these steps. If you choose this route, ensure you partner with a legitimate, experienced consultant who can safeguard your documents and guide you through the local bureaucracy.

Ensuring a Smooth Application Process

By thoroughly understanding and preparing for the requirements involved in your import license application, your company is better positioned to avoid delays and navigate Indonesian regulations confidently. While it might appear complicated at first, these steps are essential for ensuring your imports meet all local standards and keep your operations fully compliant.

If you’d like, we can also prepare a concise checklist or even draft your initial application letter to simplify the next steps. Let us know anytime! So, don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need import license application service. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!