How to Import Used Machinery into Indonesia: Understanding Tariffs, Documents, and Customs

Corporate Secretary Service Indonesia – Importing machinery is a strategic move for many businesses seeking to boost productivity and stay ahead in today’s competitive market. Whether it’s for manufacturing, construction, or specialized processing, having access to advanced equipment can dramatically enhance efficiency and reduce reliance on manual labor. This is precisely why so many companies look to import used machinery into Indonesia from countries like Germany, Japan, the United States, or China, where cutting-edge technology often originates.

Official data from Indonesia’s Central Statistics Agency highlights just how significant machinery imports are to the local economy. In October 2024 alone, machinery topped the list of imported goods with a value exceeding USD 5.6 billion, well above mineral fuels at USD 3.9 billion. These figures make it clear that machinery plays a pivotal role in powering Indonesian industries. However, deciding to import used machinery into Indonesia involves more than just purchasing equipment; it requires careful planning, knowledge of regulatory requirements, and diligent documentation to navigate customs smoothly.

Tariff Classifications and Machinery Import Rules

One of the first aspects to understand is the tariff post, which is part of the harmonized system (HS Code). This code classifies goods based on their type and function, determining applicable duties and taxes. For machinery, the HS Codes generally start with 84 or 85.

• HS Code 84 refers to machinery such as boilers, mechanical appliances, and parts.
• HS Code 85 covers electrical machinery and related equipment.

These classifications are critical, as they influence not only duty rates but also regulatory obligations. Additionally, certain machinery falls under special categories such as Capital Goods in Non-New Condition (BMTB), or might contain ozone-depleting substances (ODS) or hydrofluorocarbons (HFCs). If you plan to import used machinery into Indonesia, you’ll need to ensure compliance with these specific requirements.

The Indonesian Ministry of Trade, through Regulation Number 36 of 2023 (as amended by Regulation Number 8 of 2024), mandates that for machinery classified as BMTB, your import approval must detail the overseas port where the goods are loaded. This added transparency helps ensure that imported used machinery meets national standards and can pass inspections efficiently.

Read Also: 10 Essential Pieces of Import Documentation Indonesia Requires for a Smooth Process

Required Documents for Importing Machinery

Preparing the right documents is essential. The exact paperwork will depend on whether your machinery is categorized under electronics, BMTB, or another class. For instance, electronic machinery may only be imported by holders of a General Importer Identification Number (API-U) and must come through designated ports such as Tanjung Priok, Soekarno Hatta, or Cikarang Dry Port.

Key documents typically include:

• Business Identification Number (NIB) and importer identity,
• Import Approval with number and issuance date,
• HS Codes and serial numbers of goods,
• Detailed descriptions, quantities, and units,
• Country of origin and Indonesian destination port,
• Validity period of the approval.

Verifying these against the regulations in the latest attachments to Permendag 36/2023 will help ensure your shipments are compliant.

Navigating the Customs Clearance Process

Finally, customs clearance is a critical phase involving pre-clearance, clearance, and post-clearance activities.

• Pre-clearance covers initial administrative steps like NIK (Customs Identification Number) registration and securing necessary permits.
• Clearance involves submitting the customs notification, paying applicable taxes, and undergoing inspections based on the assigned lane (green, yellow, or red).
• Post-clearance may include audits to confirm compliance.

Documentation here extends to commercial invoices, bills of lading, insurance certificates, and in some cases, industrial permits. The Indonesian National Single Window (https://insw.go.id) is an excellent resource to guide you through these stages.

In the end, if you want to import used machinery into Indonesia efficiently and without costly delays, it pays to prepare thoroughly. At PortCorp, we’re committed to helping businesses navigate these complexities with confidence. From clarifying HS Codes to ensuring every document meets requirements, we’re here to make your import journey smooth and successful. Feel free to reach out to discuss how we can support your next machinery import project.

So, don’t worry about developing your business by setting up a company in Indonesia, because Portcorp is here as a solution for your business, also when you need import used machinery into Indonesia. Portcorp is your comprehensive corporate secretary service in Indonesia. With our presence, you can get a dedicated company secretary to support you to what you need. Our company secretaries will track deadlines and file paperwork so your business keeps running smoothly. Contact us now on +6221-5020-8090 for your business succeed in the future!